pythonindia
Request for travel reimbursement
We need to allow tutor to request for travel reimbursement and with tentative number. This details needs to displayed to both tutor and requester. We can create new model to store this information.
Do we also intend to facilitate the payment here? Can you please brief the workflow a bit?
It show happen's that tutor accept workshop and later reject if we don't get travel reimbursement. I was thinking to add feature to confirm if requester(college) is ready to pay minimum reimbursement like Cab/Bus/Train along with food and water for tutor.(During request workshop). At the same time we should ask if tutor really need reimbursement. If tutor need we need to capture info in our system . This help is planning .
How exactly it need to implemented need to be though. Hope you can help us with planning.
@kracekumar @kirang89 @shankisg @bhanuvrat : Guys any inputs on it ?
I agree with the @vnbang2003 statement and elaborating.
As the first step, the system should capture the facilities offered by the institutions and PSSI and display the relevant information to the potential tutors.
Financial Support from organiser
Request Form
The new workshop application form should have checkboxes and text input for travel/stay arrangements. Text input captures the college budget.
Mode of reimbursement.
Detail View
The workshop request page should display the details about the refund. When an organisation doesn't have funds, but the tutor can ask for aids. Now the system forwards grant request to admin for help from PSSI. The requester can input expected allowance only when POC approves the applicant.
PSSI Support
Admin
The certain workshop is organised by the students and doesn't receive financial support from administration. In those cases, PSSI may decide to offer grants. When PSSI approves admin can add the fund's information. Then an email is triggered to the tutor about the funding status. The requester needs to share the Account No, IFSC Code, Bank Name and other required details.
Detail View
The workshop request page should display the details about the refund. This time, information should clearly bear the name of PSSI as travel supporter.
Once the workshop is complete, an email is dispatched about the pending transfer.
Please feel free to add your suggestions.
@vnbang2003 It does look like the speaker presumes that the university will take care of his expenses. Making it clear on the website, preferably some sort of notice before the speaker accepts a workshop, should be ideal. I'd like to use some sort of outline, as suggested by @kracekumar.
@vnbang2003 Just to reiterate, I think we must show the details about financial support as the last step before the speaker accepts a workshop instead of just having a link to it at the header. This way every speaker understands what he/she must agree to.
@kracekumar Thanks for the detailed explanation of what we are looking for here.. I'll start work on this and will try to come back in a couple of days..
Tutors can set it in their "profile settings" somewhere that they are not interested in workshops if there is no reimbursement to be had. They are able to see it in the listing but aren't notified about them (via email /et el).
Dissenting from @kirang89 all the information should be available upfront for tutors to consider. The listing page shows a badge / greyed out text that there is no reimbursement. More details on reimbursement (eg only food, no travel) can be made available later, right before someone accepts the workshop.
Also it should be communicated to the POC that they should have a budget for travel / stay / food / honorarium however its completely fine and acceptable for it to be zero.
Its best if it is honorarium paid right after the workshop instead of reimbursement after submitting cab receipts (an auto ride will have no proof).
@shankisg looks like we have detailed points here. Can you help with this ?