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HUU: Design Agenda and Meeting Minutes

Open lola3736 opened this issue 1 year ago • 7 comments

Agenda and Minutes 2024-08-19

Prework

Roll Call

  • [x] Jiehong
  • [x] Amy
  • [x] Jon
  • [ ] Priyanka
  • [x] Nihan
  • [x] Nicci
  • [x] Ariel
  • [x] Lola
  • [ ] Sarah

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check
    • [ ] Review assignments for each Designer
      • [ ] [Jiehong]
      • [ ] [Jon]
      • [ ] [Amy]
      • [ ] [Priyanka]
      • [ ] [Nicci]
      • [ ] [Nihan]
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

  • [x] Onboarding
    • [x] Confirm Figma Access
    • [x] Confirm team roster completion
    • [x] Confirm GitHub access
    • [ ] Confirm meeting invite - CoP Design
  • [ ] Persona Assignment
    • [ ] Coordinator
      • [ ] Lead TBD
      • [ ] Designer TBD
    • [ ] Guest
      • [x] Jon Ilaw (Lead Designer)
      • [ ] Designer TBD
    • [ ] Host
      • [x] Jiehong Chen (Lead)
      • [ ] Designer TBD
    • [ ] Research
      • [x] Nicci (Lead)
      • [ ] Designer TBD
  • [x] Propose to change meeting, current Wednesday meeting conflicts with Design CoP
  • [x] Project Overview (Ariel)
  • [x] Accessing Figma (Ariel)
  • [X] Design status (Jiehong)

Actions taken or notes about stuff from the meeting:

  • Team agreed to move team meeting to Monday 6pm PDT
  • Amy Li - Host Persona

New Task Items

lola3736 avatar Aug 19 '24 21:08 lola3736

Agenda and Minutes 2024-08-26

Prework

Roll Call

  • [x] Jiehong
  • [x] Amy
  • [x] Jon
  • [x] Priyanka
  • [x] Nihan
  • [x] Nicci
  • [x] Ariel
  • [x] Lola
  • [x] Sarah
  • [x] Kiyingi
  • [x] Jazmyne

Team Structure and Meeting Agenda

  • Design and Research Team Lead - Nicci
  • Design Team Coordinator - Jiehong
    • Coordinator
      • Priyanka (Lead)
      • Nihan (Designer)
    • Guest
      • Jon (Lead)
      • Sarah (Designer)
    • Host
      • Jiehong (Lead)
      • Amy (Designer)

Recurring items:

  • Best Practice - September 9th (Nicci)
  • Persona Update
    • [ ] review any issues that are in the new issue approval column
      • [ ] Jiehong
      • [ ] Jon
      • [ ] Amy
      • [ ] Priyanka
      • [ ] Sarah
      • [ ] Nihan
  • Persona Breakout Session

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

  • Team to review available documentations relating to their assigned personas

New Task Items

lola3736 avatar Aug 26 '24 19:08 lola3736

Agenda and Minutes 2024-09-12

Prework

Roll Call

  • [x] Jiehong
  • [x] Amy
  • [ ] Jon
  • [x] Priyanka
  • [x] Nihan
  • [x] Nicci
  • [x] Lola
  • [ ] Sarah
  • [ ] Jazmyne

Recurring items:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

  • Team to review available documentations relating to their assigned personas

New Task Items

lola3736 avatar Sep 13 '24 00:09 lola3736

Agenda and Minutes 2024-09-16

Prework

Roll Call

  • [x] Jiehong
  • [x] Amy
  • [x] Jon
  • [ ] Priyanka
  • [x] Nihan
  • [x] Nicci
  • [x] Lola
  • [ ] Sarah
  • [x] Jazmyne
  • [x] Jasmine (optional)
  • [ ] Jasika (optional)

Recurring items:

  • [x] Recruiting
    • [x] 1 UX/UI Designer
    • [x] 3 UX Researcher
  • [x] Persona Wireframe Review and Feedback
    • [x] Coordinator
    • [x] Guest
    • [ ] Host

Next Steps

  • Team to member to incorporate feedback from wireframe review

lola3736 avatar Sep 17 '24 00:09 lola3736

Agenda and Minutes 2024-09-23

Prework

Roll Call

  • [x] Jiehong
  • [x] Amy
  • [x] Jon
  • [ ] Priyanka
  • [x] Nihan
  • [x] Nicci
  • [x] Lola
  • [x] Jazmyne
  • [x] Jasmine (optional)
  • [ ] Jasika (optional)

Recurring items:

  • [x] Team update
    • [x] New team member - Jaime Cucalon
    • [ ] Sarah Kwok - taking a pause
    • [ ] Recruiting
      • [ ] 3 UX Researcher
  • [x] Project Update
  • [x] Persona Wireframe Review and Discussion
    • [x] Coordinator
    • [x] Guest
    • [ ] Host

New Items

Sample design

  • Uber

https://github.com/user-attachments/assets/378d906e-868a-40a6-a7ea-2b0b369cc3aa

Next Steps

  • Team member to incorporate feedback and update wireframe accordingly

lola3736 avatar Sep 24 '24 01:09 lola3736

Agenda and Minutes 2024-09-30

Prework

Roll Call

  • [x] Jiehong
  • [x] Amy
  • [x] Jon
  • [x] Priyanka
  • [x] Nihan
  • [x] Nicci
  • [x] Lola
  • [x] Jazmyne
  • [x] Jasmine (optional)
  • [ ] Jasika (optional)

Recurring items:

  • [x] Team update
    • [x] New team member
      • [x] Jaime Cucalon - Design System
      • [x] Sam Seyler - Researcher
    • [x] Sarah Kwok - taking a pause
    • [x] Recruiting
      • [x] 3 UX Researcher
      • [x] 1 Designer
  • [ ] Best Practice - User Flows
    • [ ] What is it?
    • [ ] Why is it needed?
    • [ ] How to design?
  • [ ] Project Update
    • [ ] Persona Wireframe Review and Discussion
      • [ ] Coordinator
      • [ ] Guest
      • [ ] Host

lola3736 avatar Sep 30 '24 23:09 lola3736

Agenda and Minutes 2024-10-21

Recurring items:

  • [x] Project Status
  • [x] New team member
    • [x] Michael Gruen - Lead Design Direction (Host and Guest)
    • [x] Julia Echevarria - Host
  • [x] Project Update
    • [x] Persona Wireframe Review and Discussion
      • [x] Coordinator
      • [x] Guest
      • [ ] Host

Summary Meeting Notes

Meeting Purpose

  • Collaborate on design approaches for the Home Unite Us project, focusing on the guest profile creation flow.

Key Takeaways

  • Multiple design concepts presented for guest profile creation, including circular/gamified and card-based layouts
  • Team discussing balance between engaging design and appropriate tone for young adults in serious situations
  • Responsiveness and scalability concerns raised for some design approaches
  • Next steps involve refining designs to show 3 options to stakeholder Bonnie, addressing cognitive load and information hierarchy

Topics

  • Current Design Iterations
    • John presented circular/gamified layout with side navigation
    • Michael showcased card-based grid layout with progress indicators
    • Both designs aim to make profile creation process more engaging and less overwhelming
    • Team debated merits of each approach, considering cognitive load, scalability, and appropriate tone
  • Design Feedback and Iterations
    • Concerns raised about cognitive load with text-heavy card designs
    • Suggestions to reduce description text and focus on clear status indicators
    • Discussion on including estimated completion times for sections
    • Proposal to create versions with and without detailed information to compare
  • Responsiveness and Scalability
    • Questions raised about how designs will adapt to different screen sizes
    • Concern about potential issues with right-aligned elements on wide screens
    • Need to consider how designs will accommodate variable numbers of profile sections
  • Progress Visualization
    • Explored ideas for gamified progress indicators (e.g., house illustration filling in)
    • Discussed discrete vs. continuous progress bar representations
    • Considered how to make progress clear without being infantilizing

Next Steps

  • John and Michael to refine and combine efforts on 3 design options
  • Prepare interactive prototypes demonstrating key interactions
  • Julia to explore host profile design adaptations
  • Team to consider showing design system progress in future meetings
  • Prepare for design review with Bonnie next Tuesday
  • Keep in mind December break - aim to make significant progress in November

Roll Call

  • [ ] Jiehong Chen
  • [x] Amy Li
  • [x] Jon IIaw
  • [x] Priyanka Gupta
  • [x] Nihan Durmaz
  • [x] Nicci Van
  • [x] Lola Sarumi
  • [ ] Jazmyne Newman (Optional Researcher)
  • [x] Sam Seyler (Optional - Researcher)
  • [x] Jaime Cucalon
  • [x] Michael Gruen
  • [x] Julia Echevarria
  • [ ] Jasmine Guraya (Optional Product)
  • [ ] Jasika Kalra (Optional Product)

lola3736 avatar Oct 22 '24 00:10 lola3736

Agenda and Minutes 2024-10-28

Recurring items:

  • [x] Project Status
  • [x] Project Update
    • [x] Persona Wireframe Review, high fidelity and Discussion
      • [x] Coordinator
      • [x] Guest
      • [x] Host

Summary Meeting Notes

Meeting Purpose

  • Review design progress on HUU profile overview screens and prepare for presentation to Bonnie

Key Takeaways

  • Multiple design concepts explored for profile overview screen, including house-building and scene-revealing illustrations
  • Team aligned on showing Bonnie several card design options tomorrow
  • Accessibility considerations raised around hover states and screen reader compatibility
  • Need to standardize card designs across concepts for consistency and development efficiency

Topics

Guest Profile Overview Designs
  • John presented house-building illustration concept with progress bar and card designs
  • Michael showed house construction illustration with detailed progress indicators and card variants
  • Julia demonstrated scene-revealing house illustration with hover state cards
  • Jiehong presented simpler icon-based designs with progress bars
Design Feedback
  • Team generally positive about illustration concepts, but noted host profiles should continue to fine tune the design to reflect host's objective
  • Concerns raised about hover state accessibility, especially on mobile
  • Suggestions to standardize card designs across concepts for consistency
  • Discussion on including progress indicators (e.g. "2 of 11 complete") for accessibility
Presentation to Bonnie
  • Team will show Bonnie multiple card design options tomorrow
  • Focus on addressing Bonnie's previous feedback rather than presenting full wireframes
  • Presentation may take up to an hour with multiple design options
Coordinator Team Update
  • Priyanka unable to join due to connection issues, but will be ready to present tomorrow
  • Coordinator team will have a separate smaller meeting with Bonnie to review their designs

Next Steps

  • Create standardized card design options across concepts
  • Prepare consolidated presentation of design options for Bonnie tomorrow
  • Address accessibility concerns, especially around hover states
  • Create issue in project management tool for tracking Bonnie's feedback
  • Schedule follow-up to review Jiehong's designs in more detail next week
  • Continue refining wireframes and user flows after Bonnie's feedback

Action Items

  • [x] Update guest profile overview wireframes incorporating Bonnie's feedback and team suggestions - Jon Ilaw
  • [x] Refine host profile overview design, focusing on illustration concept and card design - Michael Gruen
  • [ ] Compile and organize all profile overview design versions for presentation to Bonnie - Nicci Van
  • [ ] Revise host profile overview design, addressing accessibility concerns for hover states on mobile - Julia Echevarria
  • [x] Prepare simplified version of host profile overview design for presentation to Bonnie - Jiehong Chen
  • [ ] Create issue in project management tool for tracking host profile overview feedback from Bonnie - Lola Sarumi

Roll Call

  • [x] Jiehong Chen
  • [x] Amy Li
  • [x] Jon IIaw
  • [ ] Priyanka Gupta
  • [x] Nihan Durmaz
  • [x] Nicci Van
  • [x] Lola Sarumi
  • [x] Jazmyne Newman (Optional Researcher)
  • [x] Sam Seyler (Optional - Researcher)
  • [x] Jaime Cucalon
  • [x] Michael Gruen
  • [x] Julia Echevarria
  • [ ] Jasmine Guraya (Optional Product)
  • [x] Jasika Kalra (Optional Product)

lola3736 avatar Oct 29 '24 00:10 lola3736

Agenda and Minutes 2024-11-04

Recurring items:

Summary Meeting Notes

  • Meeting Purpose
    • Review October goals, discuss design direction for guest and host experiences, and outline new workflow processes for the HUU Design Team.

Key Takeaways

  • Design direction for guest/host experiences finalized: same design except for illustrations, using straight-line buttons for scalability
  • New streamlined process: internal design explorations, limited options presented to leadership, early developer involvement
  • Ambitious target: prototype for entire experience by June next year (rough estimate)
  • Team to review and provide feedback on product features list, focusing on sections 1 and 2

Topics

October Goals Review
  • User flow for guest and host nearly complete
  • Coordinator wireframe finalized, pending feedback for improvements
  • Research goals to be discussed on Wednesday
Product Features List Review
  • PM team created list of features for sections 1-3
  • Design team to provide feedback, especially on sections 1 and 2
  • Feedback requested before Thanksgiving
  • Comments should be added directly in the document for easy collaboration
Design Direction for Guest and Host Experiences
  • Same design for both, except for illustrations in profile overview page
  • Straight-line buttons chosen for easy scalability across devices
  • Potential confusion about button placement (right vs. bottom) to be clarified with Bonnie
  • Host version to have more mature illustrations
New Design Process and Workflow
  • Design explorations to be discussed internally on Mondays
  • Max 2-3 options to be presented to leadership
  • No more showing multiple design explorations to entire team
  • Decisions and rationale to be documented in GitHub wiki
  • Early developer involvement for feasibility feedback
  • Clear boundaries set for what will be shown in meetings
Brand Guidelines
  • Bonnie mentioned a brand guide; team to follow up on its application
  • May impact design system and visual design
Timeline and Expectations
  • Rough target: prototype for entire experience by June next year
  • Team cautiously optimistic but acknowledges it's an ambitious goal
  • Additional developers expected to join in January
Next Steps
  • Review and comment on product features list, focusing on sections 1 and 2
  • Clarify button placement decision with Bonnie
  • Document new design process and present on Thursday
  • Incorporate early developer feedback in design workflow
  • Follow up on brand guide mentioned by Bonnie and its implications
  • Michael to schedule one-on-one meeting with Bonnie
  • Continue work on respective areas (guest, host, design system) in breakout sessions
Action Items
  • [x] Confirm button placement details with Bonnie on Thu; send to Nicki - Lola Sarumi
  • [ ] Document design decisions & future improvement options - Nicci Van
  • [ ] Document design decisions in GitHub wiki - Michael Gruen
  • [ ] Document & present new design process workflow on Thu - Lola Sarumi

Roll Call

  • [x] Jiehong Chen
  • [x] Amy Li
  • [x] Jon IIaw
  • [x] Priyanka Gupta
  • [x] Nihan Durmaz
  • [x] Nicci Van
  • [x] Lola Sarumi
  • [ ] Jazmyne Newman (Optional Researcher)
  • [ ] Sam Seyler (Optional - Researcher)
  • [x] Jaime Cucalon
  • [x] Michael Gruen
  • [x] Julia Echevarria
  • [ ] Jasmine Guraya (Optional Product)
  • [ ] Jasika Kalra (Optional Product)

lola3736 avatar Nov 04 '24 23:11 lola3736

Agenda and Minutes 2024-11-11

Recurring items:

Summary Meeting Notes / Minutes

November meeting plans

  • The team discussed plans for the November meetings, noting that the next few weeks will be short due to the Thanksgiving holiday.
  • They agreed to focus on wrapping up October goals and providing feedback on the draft features list shared the previous week.

Finalizing guest and host designs @ 7:43

  • Lola reviewed the final Figma design for the guest and host profiles that Bonnie wants the team to move forward with.
  • The team agreed to have a breakout session with Bonnie to clarify her expectations around the "mature" design direction.

Requesting brand guidelines

  • Michael raised the need for the team to understand Bonnie's brand guidelines, as that will be critical for informing the design work.
  • The team agreed to follow up with Bonnie to get clarity on the brand guidelines.

Improving the profile submission flow

  • Julia and Michael discussed potential ways to streamline the profile submission review flow, such as using drawers instead of modals to edit sections, and using iconography instead of text-based buttons for actions like adding/deleting photos.

Involving developers earlier in the design process

  • Lola mentioned a plan to have developers join the design team's breakout sessions more regularly, to get their input and alignment earlier in the design process.

Next steps and meeting cadence

  • The team confirmed the meeting time will shift to 6pm PT starting next week.
  • They also discussed plans for the upcoming all-team meeting and the potential need to meet during Thanksgiving week.

Roll Call

  • [ ] Jiehong Chen
  • [x] Amy Li
  • [x] Jon IIaw
  • [x] Priyanka Gupta
  • [x] Nihan Durmaz
  • [ ] Nicci Van
  • [x] Lola Sarumi
  • [ ] Jazmyne Newman (Optional Researcher)
  • [x] Sam Seyler (Optional - Researcher)
  • [x] Jaime Cucalon
  • [x] Michael Gruen
  • [x] Julia Echevarria
  • [ ] Jasmine Guraya (Optional Product)
  • [ ] Jasika Kalra (Optional Product)

lola3736 avatar Nov 12 '24 01:11 lola3736

Agenda and Minutes 2024-11-18

Recurring items:

  • [ ] Project Status
  • [x] Research - present persona research results
  • [ ] Project Update
    • [ ] Persona Wireframe Review, HiFi and Discussion
      • [x] Coordinator
      • [ ] Guest
      • [x] Host

Summary Meeting Notes / Minutes

  • Meeting Purpose
    • Review research findings on host home programs and discuss design options for profile submission review page.

Key Takeaways

  • Secondary research revealed two types of host home matching: stranger and kinship
  • Personas developed for guests, hosts, and coordinators based on research findings
  • Team debating design options for profile submission review page, leaning towards returning to original input screen for edits

Topics

Research Findings on Host Home Programs

  • Two matching models identified: stranger matching and kinship matching
  • Kinship matching keeps youth within existing support networks
  • Host demographics differ between stranger and kinship matches
  • Age range for youth in host homes often 16-24, but some programs accept ages 12-13
  • Youth prefer hosts with similar cultural backgrounds or shared experiences

Personas Developed

  • Five personas created: two guests, two hosts, one coordinator
  • Cody (minor guest): Represents rural population, longer stays, focus on finishing high school
  • Amalia (young adult guest): Represents renters, focus on job stability and education
  • Colin (coordinator): Manages ~15 host homes, balances kinship and stranger matching
  • Susan (stranger host): Needs training on supporting youth, white privilege awareness
  • Fiona (kinship host): Faces financial barriers, emphasis on keeping youth in community

Design Options for Profile Submission Review

  • Three options discussed: inline editing, modal editing, and returning to original input screen
  • Team leaning towards returning to original input screen for simplicity and familiarity
  • Concerns raised about accessibility issues with modals
  • Suggestion to present options to PMs for feedback

Coordinator Workflow Considerations

  • Discussion on granular approval process for different sections of guest/host profiles
  • Debate on cognitive load for coordinators reviewing multiple profiles

Next Steps

  • Present design options for profile submission review to PMs, including team's preference
  • Combine guest and host teams for collaborative session in next meeting
  • Review Bonnie's feedback on wireframes, particularly regarding skip button
  • Update profile overview page to match John's design for consistency

Action Items

  • [ ] Create 3rd mockup - edit option returning to original input screen - Julia Echevarria
  • [ ] Present 3 profile review page design options to PMs in tmrw breakout, incl. team preference & rationale - Jon Ilaw, Julia Echevarria, Jiehong Chen
  • [ ] Update profile review page design to match John's design for consistency - Julia Echevarria
  • [ ] Show team Bonnie's wireframe feedback (incl. skip button) tmrw - Nicci Van

Roll Call

  • [x] Jiehong Chen
  • [x] Amy Li
  • [x] Jon IIaw
  • [x] Priyanka Gupta
  • [x] Nihan Durmaz
  • [x] Nicci Van
  • [x] Lola Sarumi
  • [x] Jazmyne Newman (Optional Researcher)
  • [x] Sam Seyler (Optional - Researcher)
  • [ ] Jaime Cucalon
  • [x] Michael Gruen
  • [x] Julia Echevarria
  • [ ] Jasmine Guraya (Optional Product)
  • [ ] Jasika Kalra (Optional Product)

lola3736 avatar Nov 19 '24 05:11 lola3736

Agenda and Minutes 2024-11-25

Recurring items:

  • [ ] Project Status
  • [ ] Review action items from previous meetings
  • [ ] Project Update
    • [ ] Persona Wireframe Review, HiFi and Discussion
      • [ ] Coordinator
      • [ ] Guest
      • [ ] Host

Roll Call

  • [ ] Jiehong Chen
  • [ ] Amy Li
  • [ ] Jon IIaw
  • [ ] Priyanka Gupta
  • [ ] Nihan Durmaz
  • [ ] Nicci Van
  • [ ] Lola Sarumi
  • [ ] Jazmyne Newman (Optional Researcher)
  • [ ] Sam Seyler (Optional - Researcher)
  • [ ] Jaime Cucalon
  • [ ] Michael Gruen
  • [ ] Julia Echevarria
  • [ ] Jasmine Guraya (Optional Product)
  • [ ] Jasika Kalra (Optional Product)

lola3736 avatar Nov 19 '24 05:11 lola3736

Agenda and Minutes 2025-01-15

Recurring items:

  • [ ] Project Status
  • [ ] Review action items from previous meetings
  • [ ] Project Update
    • [ ] Persona Wireframe Review, HiFi and Discussion
      • [ ] Coordinator
      • [ ] Guest
      • [ ] Host

Summary Meeting Notes

Meeting Purpose

  • To discuss design updates, layout options, and progress on the HUU project.

Key Takeaways

  • Layout redesign needed for profile overview; Julia to mock up options for team vote
  • Edit functionality will take users back to the form section, then return to review page
  • Design system in progress, based on Material Design; wireframes don't need to match yet
  • Team to slowly ramp up work this month, considering staff limitations

Topics

  • Profile Overview Layout Redesign
    • Current layout causing confusion, particularly with button placement
    • Suggestion to move profile overview between header and divider
    • Concern about potential user errors with current three-button layout
    • Julia to create multiple layout options for team review and voting
    • Approved design will be applied to entire wireframe
  • Edit Functionality Flow
    • Confirmed: Clicking 'Edit' takes users back to the form section
    • After changes, 'Save' button returns users to the review page
    • Existing screens already designed for this flow
  • Project Progress and Staffing
    • January expected to be a slow month for the project
    • Bonnie out for the month
    • Lola recruiting additional PMs for structural support
    • Team to maintain momentum on areas with established direction (e.g., hosting, guest features)
    • Nicci offered to help with design if no designer is found for certain sections
  • Design System Update
    • Several components ready: buttons, radio buttons, toggles, checkboxes, breadcrumbs, accordions, input fields
    • Other components still in progress
    • Jaime and Priyanka primarily working on the design system
    • Based on Material Design principles
    • Nihan expressed interest in learning more about design systems
  • Wireframe Concerns
    • Julia inquired about wireframes not using design system elements
    • Nicci assured it's not a concern at the wireframe stage
    • High-fidelity designs will incorporate the design system later

Action Item

  • [ ] Mock up layout options for button placement (e.g. top vs bottom) for team voting - Julia Echevarria

Next Steps

  • Julia to create and share layout options for profile overview
  • Team to vote on new layout design
  • Continue work on established project areas (hosting, guest features)
  • Lola to proceed with PM recruitment
  • Nihan to explore Material Design resources for learning
  • Team to gradually increase project momentum throughout the month

Roll Call

  • [ ] Amy Li
  • [ ] Jon IIaw
  • [ ] Priyanka Gupta
  • [x] Nihan Durmaz
  • [x] Nicci Van
  • [x] Lola Sarumi
  • [ ] Jazmyne Newman (Optional Researcher)
  • [ ] Sam Seyler (Optional - Researcher)
  • [ ] Jaime Cucalon
  • [ ] Michael Gruen
  • [x] Julia Echevarria
  • [ ] Jasmine Guraya (Optional Product)
  • [ ] Jasika Kalra (Optional Product)

lola3736 avatar Feb 06 '25 01:02 lola3736

Agenda and Minutes 2025-01-22

Recurring items:

  • [x] Project Status
  • [ ] Review action items from previous meetings
  • [x] Project Update
    • [ ] Persona Wireframe Review, HiFi and Discussion
      • [ ] Coordinator
      • [x] Guest
      • [x] Host

Summary Meeting Notes

Meeting Purpose

  • Review design updates and progress for the HUU product across guest, host, and coordinator personas.

Key Takeaways

  • Julia presented design explorations for button placement, error states, and status indicators
  • Team agreed on keeping profile overview button and adjusting its visual hierarchy
  • Status indicators for sections will use icons/shapes rather than colors to address accessibility
  • London joining to help with host persona, Priyanka and Liu Han assisting with coordinator

Topics

  • Button Placement and Hierarchy
    • Explored options for placing "Profile Overview" button on mobile
    • Decided to keep it below "Previous" and "Next" buttons to reflect action hierarchy
    • Will adjust visual styling to make "Profile Overview" appear more tertiary
  • Error States and Required Fields
    • Discussed options for indicating required fields and errors
    • Will use red asterisk + "Required" label next to question
    • Error messages to appear below input fields per design system
  • Section Status Indicators
    • Explored options for showing section completion status (complete, incomplete, not started)
    • Will use icons/shapes rather than colors to be accessible
    • "Review Profile" button to remain disabled until all required fields complete
  • Mobile Design Progress
  • Julia has made significant progress on mobile designs
  • Guest team can leverage and adapt work done for host persona
  • Coordinator Updates
  • Working on side-by-side comparison of old vs new versions
  • Still iterating, not ready to share yet

Action Items

  • [ ] Update mobile designs with agreed changes for profile overview button placement - Julia Echevarria
  • [ ] Reference design system for skipped question flags styling; update designs accordingly - Julia Echevarria
  • [ ] Adjust status icons for profile overview sections (use hollow circle for not started) - Julia Echevarria
  • [ ] Implement always-present but conditionally disabled review button on profile overview - Julia Echevarria
  • [ ] Confirm with PM team/Bonnie how to handle optional questions in section completion status

Next Steps

  • Julia to update designs based on feedback (button placement, error states, status indicators)
  • Guest team to adapt mobile designs from host work
  • Coordinator team to continue iterating on version comparison feature
  • Design system team to focus on wireframing needed components
  • Julia to flag if additional design support needed for host persona

Roll Call

  • [ ] Amy Li
  • [ ] Jon IIaw
  • [x] Priyanka Gupta
  • [x] Nihan Durmaz
  • [x] Nicci Van
  • [x] Lola Sarumi
  • [ ] Jazmyne Newman (Optional Researcher)
  • [x] Sam Seyler (Optional - Researcher)
  • [x] Jaime Cucalon
  • [ ] Michael Gruen
  • [x] Julia Echevarria
  • [ ] Jasmine Guraya (Optional Product)
  • [ ] Jasika Kalra (Optional Product)

lola3736 avatar Feb 06 '25 22:02 lola3736

Agenda and Minutes 2025-01-29

Recurring items:

  • [ ] Project Status
  • [ ] Review action items from previous meetings
  • [ ] Project Update
    • [ ] Persona Wireframe Review, HiFi and Discussion
      • [ ] Coordinator
      • [ ] Guest
      • [ ] Host

Summary Meeting Notes

Meeting Purpose

  • Review design progress and align on next steps for the HUU profile intake flow.

Key Takeaways

  • Profile intake flow refined: sequential navigation (no back-and-forth to overview), consistent prev/next buttons
  • Progressive disclosure for conditional fields (e.g. guests/pets) to be implemented
  • Teams to sync on guest/host similarities to avoid duplication; PM-designer collaboration on timelines/expectations
  • Focus on structuring work processes, clarifying roles/responsibilities between PM and design

Topics

  • Design Progress Review

    • Jon presented updated wireframes for profile intake flow
    • Clarified navigation: sequential flow (contact > basic info > etc.) without returning to overview
    • Consistent prev/next buttons on all pages, even single-question sections
    • Mobile version in progress, aiming for consistency with desktop
    • Julia's changes largely incorporated into Jon's updates

  • UI/UX Refinements

    • Subtext below headers removed due to lack of content writer
    • Progressive disclosure for conditional fields (e.g. guests/pets) agreed upon
    • Design system components (e.g. review profile button states) to be updated separately

  • Workflow and Collaboration

    • PMs to join designer meetings for better timeline/expectation setting
    • Designers to estimate task durations based on current experience (noting >6hr actual time investments)
    • PM role clarified: define requirements, not dictate technical implementation
    • Design role emphasized: interpret user stories, showcase talent in execution

  • Team Structure and Planning

    • Guest and host teams to merge for profile intake to ensure consistency, avoid duplication
    • Additional PM backup needed for both guest and host teams
    • Next week's meeting: breakout sessions to sync on personas, update PMs on progress

Action Items

  • [ ] Update wireframes - add prev btn all sections, adjust flow btwn sections (no profile overview return), remove subtext below headers - Jon Ilaw
  • [ ] Update prototype - adjust flow btwn sections (no profile overview return), implement skipped question scenarios - Julia Echevarria
  • [ ] Implement skipped question scenarios in wireframes - Jon Ilaw
  • [ ] Prep next meeting - persona breakouts (host/guest), PM team update, progress analysis for Bonnie - Lola Sarumi
  • [ ] Schedule chat with Nicci and Michael - Lola Sarumi

Next Steps

  • Jon/Julia: Implement skippable questions scenario in prototypes
  • Team: Prepare for next week's breakout sessions on personas (hosting/guests)
  • PMs: Review GitHub stories, ensure criteria reflect current understanding
  • Lola: Schedule chat with Nicci and Michael
  • All: Be prepared to discuss and align on guest/host perspective progress in next meeting

Roll Call

  • [ ] Amy Li
  • [x] Jon IIaw
  • [x] Priyanka Gupta
  • [x] Nihan Durmaz
  • [x] Nicci Van
  • [x] Lola Sarumi
  • [ ] Jazmyne Newman (Optional Researcher)
  • [ ] Sam Seyler (Optional - Researcher)
  • [ ] Jaime Cucalon
  • [x] Michael Gruen
  • [x] Julia Echevarria
  • [ ] Jasmine Guraya (Optional Product)
  • [ ] Jasika Kalra (Optional Product)
  • [x] London Kim (Optional Product)

lola3736 avatar Feb 07 '25 01:02 lola3736

Agenda and Minutes 2025-02-05

Recurring items:

  • [ ] Project Status
  • [ ] Review action items from previous meetings
  • [ ] Project Update
    • [ ] Persona Wireframe Review, HiFi and Discussion
      • [ ] Coordinator
      • [ ] Guest
      • [ ] Host

Summary Meeting Notes

Meeting Purpose

  • Design team meeting to discuss project progress, personnel changes, and next steps for the HUU application.

Key Takeaways

  • Priyanka has left the project due to time constraints; team discussing how to redistribute her responsibilities
  • Team reviewing designs for coordinator view of guest/host intake profiles, focusing on how to display version comparisons
  • Challenges with UI consistency and information hierarchy identified; team to explore alternative design solutions
  • Leadership restructuring underway; Michael taking on more responsibility and conducting 1:1s with team members

Topics

  • Team Changes and Restructuring
    • Priyanka has stepped back from the project due to work commitments and time zone differences
    • Michael taking on more leadership responsibilities
    • Jaime expressed interest in contributing more to UX design beyond the design system
    • Team discussing how to redistribute Priyanka's work, particularly on design system and coordinator views
  • Coordinator View Design Review
    • Nihan presented designs for coordinator view of guest intake profiles
    • Key features: ability to approve, request more info, or deny submissions
    • Challenge: how to effectively display and compare different versions of submissions
    • Team debating between side-by-side comparison vs. consolidated view
    • Concerns raised about cognitive load and consistency with previous design patterns
  • UI Consistency and Button Placement
    • Discussion around placement and labeling of action buttons (e.g., "Save", "Next", "Previous")
    • Team identified inconsistencies between edit flow and main application flow
    • Exploring options to maintain consistency while accommodating different user needs in various sections
  • Research Findings and Age Range Considerations
    • Research revealed guests younger than the initial 18-25 age range are using the program
    • Team needs to consider implications for design, particularly for minors (e.g., 16-year-olds)
    • Meeting scheduled with Bonnie to discuss research findings and potential next steps
  • Project Timeline and Prototyping
    • Team aiming to have a prototype ready this year
    • Awaiting feedback from Bonnie on research findings before proceeding with partner discussions

Action Items

Action Items

  • [ ] Review Priyanka's coordinator design handoff materials. Discuss next steps with team. - Michael Gruen
  • [ ] Explore design solutions for showing changes in resubmitted guest/host forms. Consider alternatives to side-by-side comparison. - Julia Echevarria
  • [ ] Prepare to showcase progress on design system in future meeting. - Jaime Cucalon

Next Steps

  • Julia to explore alternative design solutions for the edit flow, considering feedback on button placement and consistency
  • Team to prepare for meeting with Bonnie to present research findings and discuss next steps
  • Nihan and design team to refine coordinator view designs, exploring alternatives to side-by-side comparison
  • Schedule follow-up design review once changes have been implemented

Roll Call

  • [ ] Amy Li
  • [x] Jon IIaw
  • [x] Nihan Durmaz
  • [x] Nicci Van
  • [x] Lola Sarumi
  • [ ] Jazmyne Newman (Optional Researcher)
  • [ ] Sam Seyler (Optional - Researcher)
  • [ ] Jaime Cucalon
  • [x] Michael Gruen
  • [x] Julia Echevarria
  • [ ] Jasmine Guraya (Optional Product)
  • [ ] Jasika Kalra (Optional Product)
  • [x] London Kim (Optional Product)
  • [ ] Sanju Venugopal (Optional Product)

lola3736 avatar Feb 07 '25 01:02 lola3736

Agenda and Minutes 2025-02-12

Recurring items:

  • [x] Project Status
  • [x] Review action items from previous meetings
  • [x] Project Update
    • [x] Persona Wireframe Review, HiFi and Discussion
      • [x] Coordinator
      • [x] Guest
      • [x] Host

Summary Meeting Minutes

  • Meeting Purpose
    • Review progress on guest/host profiles and coordinator dashboard designs

Key Takeaways

  • Button placement resolved: Consolidated edit screens, removed previous/next buttons
  • Guest/host profile nearly ready for Bonnie review (targeting first week of March)
  • Coordinator dashboard design needs refinement; team to revisit requirements and avoid overly prescriptive solutions

Topics

  • Guest/Host Profile Navigation
  • Resolved "button placement" issue for edit screens
  • Consolidated multi-page sections into single pages when editing
  • Removed previous/next buttons, keeping only save and cancel
  • Team to update copy and finalize designs in next two weeks
  • Profile Question Requirements
    • Uncertainty around which questions are optional vs. required
    • Team to review questions and provide recommendations
    • Lola to confirm with Bonnie, but leaning towards all questions being required
  • Coordinator Dashboard Design
    • Current designs show side-by-side comparison of profile versions
    • Team questioned necessity of side-by-side view
    • Nikki suggested simpler approach focusing on changed sections
    • Lola emphasized need for designers to propose solutions rather than following prescriptive requirements
  • Design Team Approach
    • Lola stressed importance of designers proposing solutions rather than following prescriptive requirements
    • Encouraged team to "showcase what you got" and step up with optimal design solutions

Action Items

  • [ ] Update guest/host form design - remove prev/next btns, consolidate multi-page sections to single for edit flow - Julia Echevarria
  • [ ] Sync w/ Sam re content strategy for eliciting key info (LGBTQ-friendliness etc) in guest/host forms - Michael Gruen
  • [ ] Decide max limits for photos & employment entries in guest/host forms w/ Michael - Julia Echevarria
  • [ ] Prep async presentation (video walkthrough) of guest/host prototype for eng team - Michael Gruen
  • [ ] Re-read user story & requirements for coordinator dashboard version comparison feature - Nihan Durmaz
  • [ ] Confirm with Bonnie if there are optional questions for Host/Guest - Lola Sarumi

Next Steps

  • Finalize guest/host profile designs in next two weeks
  • Prepare for presentation to Bonnie (targeting first week of March)
  • Share prototype with engineering team for feedback before Bonnie presentation
  • Lola to join coordinator design meeting next week to review requirements and approach
  • Team to review profile questions and provide recommendations on optional vs. required fields
  • Revisit coordinator dashboard design, focusing on efficient way to review changes

Roll Call

  • [ ] Amy Li
  • [x] Jon IIaw
  • [x] Nihan Durmaz
  • [x] Nicci Van
  • [x] Lola Sarumi
  • [ ] Jazmyne Newman (Optional Researcher)
  • [ ] Sam Seyler (Optional - Researcher)
  • [x] Jaime Cucalon
  • [x] Michael Gruen
  • [x] Julia Echevarria
  • [ ] Jasmine Guraya (Optional Product)
  • [ ] Jasika Kalra (Optional Product)
  • [x] London Kim (Optional Product)
  • [ ] Sanju Venugopal (Optional Product)

lola3736 avatar Feb 07 '25 01:02 lola3736

2024 Agenda closed, see 2025.

lola3736 avatar Feb 23 '25 07:02 lola3736