Define communications plan

[kailafoote]

User Story

As a member of the OSS project team, I want to have a clear and effective communication plan in place so that we can collaborate effectively on the development of the RAVEN project. This plan should take into account the different time zones, communication styles, and preferences of the team members, and ensure that everyone is able to stay informed and involved in the project's progress. The communication plan should include regular team meetings, a designated channel for discussions and updates, and guidelines for effective communication and collaboration. This will help to keep everyone aligned and focused on our shared goal of delivering a high-quality solution that aligns with the values and goals of the project.

Acceptance Criteria

1. Define stakeholders and their communication needs: Identify all stakeholders involved in the project, including internal teams and external clients, and understand their communication requirements.

2. Establish communication channels: Determine the most appropriate channels for communicating with stakeholders, such as email, phone, instant messaging, video conferencing, etc.

3. Define frequency and format of communications: Decide on the frequency of communication, whether it be daily, weekly, monthly, etc. and the format of the communication, such as status reports, meetings, email updates, etc.

4. Establish clear roles and responsibilities: Define clear roles and responsibilities for communicating with stakeholders, including who is responsible for sending updates, who will be the primary point of contact, etc.

5. Plan for contingencies: Establish contingency plans for communication in case of unexpected events, such as team member absence, technical issues, etc.

6. Test the plan: Conduct a dry run of the communication plan to ensure that all stakeholders are able to receive and understand the information being communicated.

7. Regularly review and update the plan: Regularly review and update the communication plan as needed to ensure that it remains effective and meets the evolving needs of the project.

Acceptance Criteria for Defining Communication Tools:

1. The selected communication tools must be user-friendly and accessible to all team members.

2. The communication tools must enable real-time collaboration and communication between team members.

3. The communication tools must integrate with existing project management and collaboration tools, such as GitHub, to ensure seamless communication and collaboration.

4. The communication tools must have robust security and privacy features to ensure the protection of confidential information.

5. The communication tools must allow for the creation of customizable templates and workflows to support the needs of the RAVEN project.

6. The communication tools must be scalable to accommodate the needs of the project as it grows and evolves.

7. The communication tools must be cost-effective, ideally FOSS, and provide value for money if investment is required.