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Add cancellation reason field for student registrations

Open Copilot opened this issue 5 months ago • 0 comments

This PR implements the ability for parents and administrators to record reasons when students cancel or don't show up for classes.

Changes Made

Database Schema

  • Added cancellation_reason TextField to the Order model
  • Created migration 0041_order_cancellation_reason.py
  • Field is optional (blank=True, null=True) with helpful description

Admin Interface Enhancements

  • Added "Has Reason" boolean indicator column in Order list view
  • Made cancellation_reason field editable in the admin form
  • Enhanced Order admin to show when cancellation reasons are provided

Session Check-in Template Updates

  • Added "Reason" column to both "No Shows" and "Cancelled Tickets" tables
  • Displays cancellation reason text or "No reason given" if empty
  • Added CSS styling for proper column width and readability
  • Truncates long reasons to maintain table layout

Benefits

This feature helps administrators and staff:

  • Track patterns in student cancellations and no-shows
  • Better understand reasons for absences (illness, scheduling conflicts, etc.)
  • Improve communication with families about class participation
  • Make data-driven decisions about session planning and policies

Backward Compatibility

The implementation is fully backward compatible:

  • Existing orders without reasons display "No reason given"
  • All new functionality is optional
  • No breaking changes to existing workflows

Example Usage

When viewing the session check-in dashboard, staff will now see:

  • "Student had flu symptoms" - helps track health-related absences
  • "Conflicting soccer practice schedule" - identifies scheduling issues
  • "No reason given" - for orders without specified reasons

The feature provides valuable insights while maintaining a clean, intuitive interface.

Fixes #930.


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Copilot avatar Sep 12 '25 18:09 Copilot